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Sábado, 11 / 04 / 20

4 Strategies for Overcoming Procrastination, Backed by Studies.

4 Strategies for Overcoming Procrastination, Backed by Studies.

Jamie Logie, B. Sc.

learning-mind.com

April 10, 2020 .

 
overcoming procrastination strategies.

 

 

How often has the inability to get things done held you back in life? Overcoming procrastination can be one of the most significant things to take back control of your life.
Procrastination can throw a wrench in your ability to work, create, and progress. We all know the feeling; the longer you put something off, the worse it gets. It can reach the point where even the simplest task feels overwhelming and monumental. When you learn to overcome procrastination, you can take back your life.
This article will look at 4 strategies for overcoming procrastination that use science to back them up.

Why Do We Procrastinate?

Why do we put off the simplest tasks? It could be doing the laundry or calling about a dentist’s appointment, but when you are faced with these minimal assignments, they feel like having to move a giant boulder. Why are we more likely to put off even the simplest thing?
Procrastination isn’t about laziness, or being bad at time management – it goes a lot deeper. There are many fields of psychology that all look at procrastination in a slightly different way. Neurophysiologists say it can be more about execution function and failing to do that. This basically means you have a mismanaged way of how you plan ahead or prioritize things.
Social psychologists may consider it more related to emotional regulation problems. It could come down to simply wanting to avoid stress. If you peel back the layers on the human experience, everything we do comes down to two approaches:
  1. Gain pleasure
  2. Avoid pain
Calling to make a dentist’s appointment isn’t a massive trauma, but there is still an obligation, expectation, and responsibility to do it. This is enough to create a bit of stress. And even a little stress is still stress. Your body will avoid it at all costs, and this may be why you procrastinate. From an evolutionary perspective, this may all be about self-preservation.

What Does Science Say about Procrastination?

The one good thing to consider when you look at overcoming procrastination is to know you’re not alone. Procrastination impacts almost every person at one point or another. The issue is how severe it gets and if it becomes a debilitating condition.
Procrastination might even be part of our evolutionary makeup. Researchers from the University of Colorado Boulder looked to see if this issue may be genetic. They asked pairs of twins what specific work habits they had. They looked at fraternal twins (who only share some of their DNA), and identical twins (who share all of their DNA).
All the sets of twins grew up together, so the researchers looked to see if genetics had some influence in their procrastination. They found that about half the time, the differences in procrastination could be because of differences in genetics. What this all means is that procrastination might be built right into us.
So how do you start overcoming procrastination? Here are 4 ways:

1. Start Very Small

Have you ever noticed when you start cleaning up something very small, you then realize you have cleaned the whole house without realizing it? This is the importance of starting small with any task, and it’s probably the most important strategy for overcoming procrastination.
Don’t feel you have to take on the whole thing at once, but break it down into smaller, more manageable chunks. When you start with the smallest thing first, it has a spillover effect that creates momentum and motivation to keep you going.
There’s science behind this too: the research shows that when you start a task, your brain continues to process it even when it’s not finished. You’ll be more likely to return to it and complete it. We remember the tasks we haven’t completed more than the ones we’ve finished.

2. Break Up the Tasks into Timed Intervals

They call this the Pomodoro method, and I’m using it right now to write this article. The brain can only fully focus on so much before it needs a break. Francesco Pomodoro invented the technique in the 80s and it uses timed intervals to help keep you on task.
Every 25 minutes you take a break for 3-5 minutes. This gives your brain a chance to “breathe” before stress sets in. After you have done 4 cycles of 25 minutes, you would take a 15-20 minute break before starting again.
Not only does this help you become more productive and improve your time management, but it also makes you more motivated to start. If you know you have breaks coming up very soon, it’s easier to begin a task or assignment. The prospect of having to work 4 hours straight is an easy way to talk yourself out of doing it.
Another benefit of this technique is that it tells your mind that there is a sense of urgency. Because there is a timer, there is the sense that you better get started. If you feel you have endless time during the day, it makes it much harder to start.

3. Overcoming Procrastination by Understand Your Limitations

If you are someone who can read for an hour, that’s working within your limitations. If an hour seems overwhelming, consider the effort you’re willing to commit to that task. They call this “finding your resistance level.” If the hour seems too much, what about 25-30 minutes? Narrow this amount of time down until you get to the point where you feel more willing to undertake the task.

4. Look at the Costs of Your Procrastination

Some procrastination doesn’t have significant repercussions – but some can be extreme. If you’re putting off bigger tasks, make a list of the things that will happen if you do not get this thing done. When you see this list looking back at you, the consequences of not completing it appear more clearly.
This can work on a small scale too, such as not doing your laundry. Issues from this could be:
  1. The build-up of more and more clothes to wash and more time to have to commit
  2. Nothing clean to wear to work
  3. Having to wear the same thing on multiple days which can lead to embarrassment
  4. Wearing clothes that smell which is even more embarrassment and shame
A simple task can spiral out of control. So take a few minutes and write a list of how not getting started on something will hurt you in the long run.

Final Thoughts

Overcoming procrastination won’t happen overnight, but it is very achievable. Another bonus tip is to free yourself from distractions before starting a task. There are so many things vying for our attention, so make sure you limit what can reach you. This could mean turning off your phone or turning it to airplane mode to avoid distracting notifications that prevent you from starting (I’m also doing this right now while writing this article).
Procrastination is nothing to feel bad about. It’s natural, part of the human experience, and also appears to be genetic. By getting a better understanding of procrastination, and using these strategies, you will be more likely to overcome and conquer it.
References:
  1. https://www.psychologicalscience.org/
  2. https://www.psychologytoday.com/
  3. https://www.researchgate.net/
  4. https://hbr.org/
 

About the Author: Jamie Logie, B.Sc.

Jamie Logie is a certified personal trainer, nutritionist, and health & wellness specialist. He holds a bachelor of science (B.Sc.) degree in Kinesiology from the University of Western Ontario, studied sociology and psychology at Western University and has a counseling diploma from Heritage Baptist College. He has run a blog and top-rated podcast on iTunes called "Regained Wellness". Jamie is also a contributing writer for places like the Huffington Post, Thrive Global, LifeHack and has an Amazon #1 book called "Taking Back Your Health".

COPYRIGHT © 2020 LEARNING MIND. ALL RIGHTS RESERVED. FOR PERMISSION TO REPRINT, CONTACT US.
 



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No religious or political creed is advocated here.

Organised religion is unnecessary to spirituality.

Excellent teachings of the masters have been contaminated by the dogmatic control of these religions.

Discernment yes; judgement does not.
If you use discernment you are free to research with an open mind. 

With discernment it is possible to reach the spirit of the letter of any writing and it is also much easier to listen to the voice of the soul that comes from the heart.
Individually you can be helped to find your Truth that is different of everyone. 


Please respect all credits.

 
Discernment is recommended.
 

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publicado por achama às 04:29
Quinta-feira, 11 / 07 / 19

The Art of Divided Attention and How to Master It to Boost Your Productivity ~ Francesca F.

The Art of Divided Attention and How to Master It to Boost Your Productivity.

By Francesca F.

July 9th, 2019

 
 

 

We view divided attention or multitasking negatively, but it can be greatly beneficial to boost productivity.
Divided attention has a negative connotation of not giving tasks your full focus. Although this can be true, there are ways to hone your multitasking skills to increase your productivity. All it takes is a little bit of practice to understand when and how to use divided attention properly.

There are a few things you can do to perfect the art of divided attention so that you can improve your efficiency.

As with anything, practice makes perfect

Practicing is the key to mastering any skill, and the key to mastering divided attention is no different. Multitasking is difficult and stressful at first because a lot of things are going on at once. However, with enough practice, you will begin to sharpen your instincts and reactions.
Start with two or three tasks and once and build yourself up to several. By starting small, you will also train your brain to retain information better. This is essential to mastering the art of divided attention because you need to remember what you were doing before you switched tasks.
It will take time before you can perfectly multitask so give yourself time and patience to get it rightThe goal is to develop a certain amount of muscle memory to so your brain can retain information whilst knowing how to quickly respond to an email.

Recognise tasks can be done with divided attention

Not all tasks are suitable for multitasking and you need to differentiate between those that are and those that aren’t. Even though you’re speeding through tasks, your brain is a little bit slower when you’re doing lots of things simultaneously.
Some tasks need more focus than this, especially if they are important. Make sure to set aside time for tasks which need your full attention. It may be useful to use a grading system to set aside more important tasks from less important ones.

Write it all down

Writing things down will take a little pressure off your brain simply because it won’t have to remember as much. If you need to come back to something, take a note of it. If you are in the middle of thought before switching tasks, write it down so you don’t forget it. Nothing is more annoying than forgetting where you left off.

Take regular breaks

Multitasking is hard work on the brain and you can’t maintain divided attention forever. Make sure to take regular breaks in the process, every two or three hours, so that your brain has time to rest.
Take a walk to refresh yourself and get the blood flowing again and your brain working at peak capacity. Let yourself stop thinking about what needs to be done and allow your mind to wander. Giving yourself a good break will reduce stress and allow you to focus when you come back to work.

Give certain things your full focus

Multitasking and divided attention can be helpful to get lots of things done at once, but your brain also needs to practice full attention. By swapping between divided attention and full attention, your brain gets stronger at both.
This means that even when you are swapping between tasks, your brain still knows how to give a task proper focus. Even though you are working on several tasks, your brain will give the task at hand its full attention before jumping to the next.

Prioritize and group tasks

It is important to prioritize important tasks which require your full attention to make sure that they get focussed on. However, it can also be helpful to group tasks together which can be tackled simultaneously; things like correspondence can all be done in one large chunk.
By grouping these things together and spending an hour on them twice a day, you will limit distractions from the more important tasks. This will improve your productivity when tackling larger and more urgent projects.

Set time limits

You can’t use divided attention all the time. However, by setting aside an hour twice a day, you can use this time to get through all of your menial tasks which don’t take the same concentration.
If you know you have time set aside for them, when emails and calls come through, you won’t lose focus when correspondence comes through. This increases your focus on the task at hand.
We can’t constantly be in a state of divided attention, and we certainly can’t multitask everything. It is important to know what you can and can’t do in tandem and what needs your whole attention.
By using divided attention on menial tasks such as correspondence, you can improve your productivity. Divided attention can help efficiency on the more important tasks by limiting distractions during periods of focus.
It is important to know when you can multitask and on what you should focus on. Trying to use divided attention with everything will decrease productivity. Yet, harnessing the art of divided attention at the right time and with the right tasks can improve your efficiency overall.
References:
  1. https://cardinalatwork.stanford.edu/

 

 

  1.  

 

 

 

 

About the Author: Francesca F.

Francesca is a freelance writer currently studying a degree in Law and Philosophy. She has written for several blogs in a range of subjects across Lifestyle, Relationships and Health and Fitness. Her main pursuits are learning new innovative ways of keeping fit and healthy, as well as broadening her knowledge in as many areas as possible in order to achieve success.
 
 
 
COPYRIGHT © 2018 LEARNING MIND. ALL RIGHTS RESERVED. FOR PERMISSION TO REPRINT, CONTACT US.
 

 
Compiled by http://violetflame.biz.ly from: 
 
 
 

 
No religious or political creed is advocated here.

Organised religion is unnecessary to spirituality.

Excellent teachings of the masters have been contaminated by the dogmatic control of these religions.

Discernment yes; judgement does not.
If you use discernment you are free to research with an open mind. 

With discernment it is possible to reach the spirit of the letter of any writing and it is also much easier to listen to the voice of the soul that comes from the heart.
Individually you can be helped to find your Truth that is different of everyone. 


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Discernment is recommended.
 

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publicado por achama às 00:48
Quinta-feira, 30 / 05 / 19

What Is Time Management Matrix and How It Helps You Be More Productive ~ Francesca F.

What Is Time Management Matrix and How It Helps You Be More Productive.

By Francesca F.

May 30, 2019

 
 
 
The time management matrix is one of the best tools to help you prioritise and get productive.
Productivity is something we all struggle with and we can end up procrastinating even when we’re trying to be productive. It might be that you end up spending too much time on the less important tasks. It might be that you end up giving more attention to a small part of a task than is necessary.
Whatever the problem, there is a solution: the time management matrix. It helps you to figure out what you need to be doing with your time as opposed to what you want to be doing with your time.
By utilising the time management matrix, you will be able to prioritise your work so that you keep on top of everything.

What is the time management matrix?

The time management matrix was popularised by Stephen R. Covey and is based on the theory that our time is spent on a four-quadrant matrix. These quadrants are:
  1. Urgent and Important
  2. Urgent and Not Important
  3. Not Urgent and Important
  4. Not Urgent and Not Important
Each of these quadrants has its own characteristics and should be dealt with differently. Once you know where tasks fit, it will be much easier to use the time management matrix to improve productivity.

How will the time management matrix benefit me?

time management quadrants
The most obvious answer to this question is that the time management matrix will boost productivity. However, there are a number of added benefits which make it even more beneficial.

Better Performance

By implementing the time management matrix, you will learn how to more effectively manage your time. This is because you will be learning which tasks are important and which tasks just seem important.
You will also be able to spend more time on important, urgent tasks so you can work to a higher standard. This allows us to take more pride in our work and reap more substantial benefits from the time we spend.

More Effective Work

As you begin to use the time management matrix on a regular basis, you will start using your time more effectively.  This also minimises the frustration we can sometimes feel at the end of a busy day when we feel as though nothing has been done.

More Time

By categorising tasks according to the time management matrix, we spend more time in the right places. This frees up a lot of extra time to spend on more important things.
When urgent tasks are complete, we lower our stress levels and can enjoy other things. This might be ticking some tasks off the important and non-urgent to do list, or maybe freeing up a little more personal time.

Health Benefits

Our day to day lives can be stressful, especially when we feel we are making little progress. Stress can lead to a number of negative side effects on our body. Not only does it negatively affect our mood, but it can be seriously detrimental to our health.
Boosted performance and spending time more effectively has a positive effect on mood and stress which, in turn, benefits our overall health.

The Four Quadrants

time management priorities matrix
The time management matrix splits our time into four quadrants, each with their own characteristics.

1. Urgent and Important


The urgent and important items are those which must be dealt with immediately. Any time you spend on this quadrant is non-optional. Most of these tasks should be reactional and not due to poor planning.
The use of quadrant 2 will significantly minimise these tasks so that you are only acting in this area on an emergency basis.
Examples of tasks which fall into this category are family emergencies or emergency work deadlines.

2. Not Urgent and Important


Not urgent and important tasks are those which do not need your attention right now but should be planned for.  According to Covey, this is the quadrant which we should spend most of our time in. This quadrant allows for long-term achievement of goals and the proper planning of deadlines.
Use of quadrant 2 significantly limits the use of quadrant 1 so that you can reduce your stressand work at your own pace.  When you are aware of deadlines, make sure to properly plan for them. To maintain your health, factor in a little bit of time for exercise or planning healthy meals.
Don’t be fooled by these tasks, as they may seem urgent, but are really only important.
Examples which fall into this category are things like exercise, maintaining relationships, working towards a goal or deadline.

3. Urgent and Not Important


Urgent but not important tasks are those which need to be seriously limited or eliminated altogether. These kinds of tasks usually come from other people who may be asking for help or wasting time in a meeting.
They may also be very simple tasks which take more time than they are worth. These tasks add no value to your day but can still take up a lot of time. To limit these tasks, it is useful to learn how to say no to people in order to prioritise your time.
Examples for this category are useless phone calls, interruptions and other people’s emergencies.

4. Not Urgent and Not Important


Another quadrant which should be severely limited is that for non-urgent and non-important tasks. These are tasks which don’t have to be done within a certain timeframe and add little or no value to your day.
These tasks are often trivial and are the primary contributor to procrastination. These tasks usually completely waste time but are surprisingly the tasks we can spend the most time on.
Examples which fall into this category include scrolling on social media, watching too much TV and general bad habits.

How to use the time management matrix

Now that you have a better understanding of the four quadrants, you can start to categorise your tasks and plan for your goals. By spending a little bit more time in quadrant 2, you can begin to plan for things properly.
When we have our goals and deadlines planned and we can spend a little bit of time on them each day. This reduces the last-minute rush and improves performance overall.
By reducing the rush caused by leaving these projects too late, we reduce the stress they can cause when they become urgent. Then, by reducing the time spent on tasks of little value, we increase the time we have for more important things.
This can take a little bit of time to get used to, and it takes a lot of practice of self-control. Remember that you are the best judge of what is important to you.  Once you get into the swing of it, however, you will find your productivity increased and your stress reduced.
With proper use of the time management matrix, you can improve your productivity and spend more time on the things that matter. With a little self-control and reflection on different tasks, you will quickly be able to differentiate between importance and urgency.
The time management matrix helps to make more time for what counts and free up the time we spend on tasks of little value. It is a great tool to have in your arsenal to get into the flow of working better and working smarter.
References:
  1. https://oaa.rice.edu
  2. https://extension.uga.edu
 

About the Author: Francesca F.

Francesca is a freelance writer currently studying a degree in Law and Philosophy. She has written for several blogs in a range of subjects across Lifestyle, Relationships and Health and Fitness. Her main pursuits are learning new innovative ways of keeping fit and healthy, as well as broadening her knowledge in as many areas as possible in order to achieve success.
 
 
 
COPYRIGHT © 2018 LEARNING MIND. ALL RIGHTS RESERVED. FOR PERMISSION TO REPRINT, CONTACT US.
 

 
Compiled by http://violetflame.biz.ly from: 

 
 



Please respect all credits.

 
Discernment is recommended.

 

All articles are of the respective authors and/or publishers responsibility. 

 

No religious or political belief is defended here. (Investigate yourself)

 

Individually you can be helped to find your Truth that is different of everyone. 

If you use discernment you are free to research with an open mind. 


More @ http://violetflame.biz.ly and 
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publicado por achama às 19:23
A Luz está a revelar a Verdade, e esta libertar-nos-á! -Só é real o AMOR Incondicional. -Quando o Amor superar o amor pelo poder, o mundo conhecerá a Paz; Jimi Hendrix. -Somos almas a ter uma experiência humana!

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